Main Accountabilities • Maintaining the executive agenda and assisting in planning appointments, board meetings, conferences etc. • Attending meetings and keeping minutes. • Receiving and screening phone calls and redirecting them when appropriate. • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) • Make travel arrangements for executives. • Conduct research and prepare presentations or reports as assigned. • Ability to handle confidential documents and sensitive information with discretion, ensuring they remain secure. • Maintain electronic and paper records ensuring information is organized and easily accessible. • Ability to analyze information, anticipate needs and make informed decisions to support the team of executives in the most efficient way possible. • Provide valuable assistance/support to clients and stakeholders as needed. • Adhere to ethical standards and comply with corporate procedures and policies. Skills & Qualifications • Degree in Business Administration or related field. • Proven experience as executive secretary to CEO or similar administrative role at least 5-7 years. • Proficient in MS Office and “back-office” software (e.g. ERP). • In-depth knowledge of office management procedures as well as technical vocabulary of relevant industry. • Excellent organizational and time-management skills. • Outstanding communication and negotiation abilities. • Integrity and confidentiality. • Critical thinking. • Customer service skills. • Fluency in communication in English (oral/written). • Knowledge of the French and German language will be a plus.